The Name of the Club shall be “The American Wirehaired Pointing Griffon Association, Inc.” hereinafter referred to as “AWPGA.”
The Objectives of the AWPGA shall be as follows:
A. To encourage and promote quality in the breeding of the purebred Wirehaired Pointing Griffons in addition, do all things possible to bring their natural hunting qualities to perfection.
B. To urge members and breeders to accept the standard of the breed as approved by the American Kennel Club as the only standard of excellence by which the Wirehaired Pointing Griffon shall be judged.
C. To do all in its power to protect and advance the interests of the breed by promoting responsible ownership of Wirehaired Pointing Griffons and encouraging sportsmanlike competition at competitive events, performance events and other dog related events.
D. To conduct sanctioned and licensed matches, specialty shows, conformation shows, obedience trials, agility trials, tracking tests, field trials, hunting tests or other dog performance events under the Rules and Regulations of the American Kennel Club.
E. To encourage the organization of independent local Wirehaired Pointing Griffon Specialty Clubs in those localities where there are sufficient fanciers of the breed to meet the requirements of The American Kennel Club.
F. To disseminate accurate information about the Wirehaired Pointing Griffon specifically and dog care in general in order to educate the general public.
G. To encourage and assist rescue operations that involve the Wirehaired Pointing Griffon.
The AWPGA will not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the AWPGA or monies engendered by the holding of AWPGA sanctioned events shall accrue to the benefit of any member individual.
The members of the club shall adopt and may from time to time revise such bylaws as may be required to carry out these objects.
There shall be three types of memberships open to all persons who are in good standing with the AWPGA and who subscribe to the purposes of the AWPGA. Individual memberships, family memberships and member clubs, open to all persons eighteen years of age and older and to Wirehaired Pointing Griffon specialty clubs who are eligible to be approved to hold Plan “B” sanctioned events under the Rules and Regulations of the American Kennel Club and who subscribe to the objectives of the AWPGA.
A. Individual: Individual Membership is open to persons eighteen (18) years of age and older. Individual membership includes all privileges of the AWPGA, the right to vote and hold office, and one copy of all AWPGA publications. Each applicant for membership shall apply on a form as approved by the Board of Directors (hereinafter sometimes referred to as the “Board”) and which shall provide that the applicant agree to abide by the Code of Ethics, Constitution and By-Laws and the Rules of the American Kennel Club. The Application shall state the name, address, phone number, e-mail address, and interests of the applicant, the type of membership applied for, and shall carry the endorsement of a member in good standing of the AWPGA. Accompanying the application each prospective member shall submit dues payment for the current year. All applications shall be filed with the Treasurer who will forward a list of applicants to the editor of the AWPGA publication to be published in the next issue. If no objection to the applicant is raised by an AWPGA member within 30 days after the mailing of the next AWPGA publication, the applicant shall be deemed elected to membership. Written Objections documenting the rationale for the objection as well as substantiation for the allegations with evidence of the allegations shall be filed with the Secretary who shall promptly notify the Board of the receipt of the objection. Objections to membership and the investigation of the objection shall be handled in executive session. The Board may question the applicant as well as the endorser and investigate the objection before voting on the applicant. An affirmative vote by a 2/3 majority of the Board Members constitutes acceptance of the application. Memberships that are denied by the Board will be forwarded to the Membership for a vote at the next Annual Meeting. Applicant who has received a negative vote by the Board may be presented by the applicant’s endorser at the next annual meeting of the AWPGA and members may elect such an applicant with a seventy-five (75%) of the members in good standing present and voting by secret ballot. Applicants for membership who have been rejected by the AWPGA may not reapply within six months after such rejection.
B. Family: A family membership shall be limited to two adult (18 years of age and older), members in a family, each to have voting privileges, except that junior (17 years of age and younger) members of the same family, residing in the same household, shall enjoy all the rights and privileges of the AWPGA except the right to vote and hold office. The two adult members shall be identified by name on the membership application form and the procedures for election to membership shall be the same as provided in Section 1, subdivision A of this article. Each adult is entitled to one vote but the family receives only one copy of any AWPGA publications.
C. Member Club: A local Wirehaired Pointing Griffon specialty club wishing to become a member club of the AWPGA must have received in writing approval from the AKC to hold informal Sanctioned B events and it shall expressly agree to abide by these by-laws. An applicant for club membership shall file its application with the secretary together with a copy of its by-laws, a copy of its letter of approval to hold Sanctioned B events from the AKC and a list of its officers, directors, members and their addresses. The application shall be accompanied by the current year’s dues. An affirmative vote by a majority of the entire Board shall be required to elect an applicant.
A member in good standing is defined as a member is whose dues are paid for the current year, who has paid all monies due the AWPGA and who is not suspended by the American Kennel Club or American Wirehaired Pointing Griffon Association and who is not in violation of the objectives set forth in the constitution, by-laws and AWPGA code of ethics. A member who has been notified of their indebtedness to the AWPGA and has not paid or responded for a period of over ninety days shall be considered a member not in good standing and all privileges of the AWPGA will be withheld. To restore membership in good standing, all debts including any related expenses incurred by the AWPGA are to be paid in full.
The annual membership dues are set by the Board (not to exceed $60 per year) and are payable on the 1st day of January of each year. Changes in the amount of the dues may only become effective beginning with the January 1st renewal date following the vote to implement such change. In any year when the Board has not changed the dues by October 1st, the dues from the previous year shall continue in effect. Renewal applications will be included in the October AWPGA publication or mailed by the Treasurer by November 15. The dues must be paid to the Treasurer, postmarked no later than January 1st of the dues year or the membership will be lapsed and terminated in accordance with Article 1, Section 4B. In the event of unusual circumstance, the Board may approve an extension of the January 1st renewal date, up to March 1st. Treasurer shall promptly notify the AWPGA Secretary of any and all AWPGA membership renewals and lapsed memberships.
Memberships may be terminated as follows:
A. By Resignation: Any member or member club in good standing may resign from the AWPGA upon written notice of the Secretary; however, no member may resign when in debt to the AWPGA. Dues obligations are considered a debt to the AWPGA and they become incurred on the first day of each fiscal year.
B. By Lapsing: A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid after the 1st day of January; however, the Board may grant an additional 60 days of grace to such delinquent members in meritorious cases. In no case may a person or member club be entitled to vote at any AWPGA meeting or AWPGA election whose dues are unpaid as of the date of that meeting or election.
C. By Expulsion: A membership may be terminated by expulsion as provided in Article VI of these By-Laws.
D. By Suspension: Any member who is suspended from the privileges of the AKC shall automatically be suspended from the privileges of membership in the AWPGA for a like period.
No individual member or member club may incur indebtedness on the part of the AWPGA.
The Board of Directors shall be comprised of the President, Vice President, Secretary, Treasurer and one person from each of the AWPGA’s three regions, Western (Pacific and Mountain time zones), Central (Central time zone), and Eastern (Eastern time zone) all of whom shall be members in good standing, after being a member one year, and have current or past ownership of a Wirehaired Pointing Griffon and be permanent residents of the United States and residing in the United States during their term. The Officers and Directors shall be elected to two-year terms and take office on September 1st. They shall serve until their successors are elected. The President, Vice President, Secretary, and Treasurer will be elected on odd years and the Regional Board members will be elected by their regions on even years. The latter schedule allows for an even flow of leadership. General management of the AWPGA’s affairs shall be entrusted to the Board of Directors. If an Officer or Director misses two (2) or more meetings in a year without good cause, he/she shall be replaced by the Board as per Article II, Section 4.
The Club’s Officers, consisting of the President, Vice President, Secretary, and Treasurer shall serve in their respective capacities with regard to both the AWPGA and its meetings and the Board and its meetings.
A. The President shall preside at all meetings of the AWPGA and of the Board, and shall have the duties and powers normally appurtenant to the Office of President in addition to those particularly specified in these by-laws. The President shall be an ex officio member of all committees except the Nominating Committee. The President shall be advised of all checks in an amount over $250 and shall be responsible for the appointment of officers and standing committee chairpersons subject to the approval of the Board.
B. The Vice President shall assume the duties and exercise the powers of the President in case of the President’s death, absence, resignation or incapacity. The Vice President will serve as a liaison officer to the regions and shall assist members, independent clubs and regional groups as necessary.
C. The Secretary shall keep a record of all meetings of the AWPGA and the Board, and of all votes taken by mail, email, fax or telephone and any other matters of which a record shall be ordered by the AWPGA. The Secretary will maintain a book of motions and the Secretary shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the AWPGA with their addresses, and carry out such other duties as are prescribed in the by-laws.
D. The Treasurer shall collect and receive all moneys due or designated to the AWPGA. The moneys shall be deposited in a bank designated by the Board, in the name of the AWPGA. The books at all times shall be open to inspection by any member of the Board and the Treasurer shall report to them at every meeting the condition of the AWPGA finances and every item of receipt or payment not before reported; and at the annual Meeting the treasurer shall render an account, in writing, of all moneys received and expended during the previous fiscal year. The Treasurer may be bonded in such amount, as the Board of Directors shall determine. The Treasurer shall keep a roll of the members of the AWPGA with their address.
E. The Regional Representatives shall be accessible to and whenever possible offer assistance and guidance to the membership of their region. They shall present their region’s concerns and opinions to the Board. The regional Representatives shall reside within and be elected by the membership residing within the region they represent. The three regions are: 1) The Eastern Region. All states in the Eastern Time Zone. 2). the Central Region, all states in the Central Time Zone. 3) The Western Region, all states in the Mountain and Pacific Time Zones, Alaska and Hawaii.
F. The AKC Delegate, if the club is a member club, shall be elected by the AWPGA membership to a two-year term. The AKC delegate shall attend the four AKC Board/Delegate meetings per year, shall represent the AWPGA Board on issues the board wishes to present to AKC, shall act as liaison of the American Wirehaired Pointing Griffon Association to the AKC and shall present issues to the Club’s Board that will require their direction and then vote accordingly.
Any vacancies occurring on the Board or among the Officers during the year shall be filled until the next bi-annual election by a majority vote of all the then members of the Board at its next meeting. However, the office of President shall be filled automatically by the Vice President, with the resulting vacancy in the office of Vice President being filled by the Board.
Any action that may legally be taken by the Board on a duly called and held meeting may just as effectively be taken by the Board by mail, e-mail, fax, or teleconference. All electronic activities must have a hard copy on file with the Secretary.
The Annual Meeting shall be held in conjunction with the National Specialty, if one is held, unless a two thirds (2/3) majority of the Board of Directors approves a waiver of the annual meeting. The location, date and time is to be determined by the Board of Directors. Written notice of the Annual Meeting shall be mailed by the Secretary to each member or published on the first page of the AWPGA Publication at least 30 days prior to the date of the meeting. The quorum for the Annual Meeting shall be 10% of the members in good standing.
Special AWPGA meetings may be called by the President, or by a majority vote of the members of the Board who are present at a meeting of the Board or who vote by mail and shall be called by the Secretary upon receipt of a petition signed by 10% of the members of the AWPGA who are in good standing. Written notice of such meetings shall be mailed by the Secretary to each member or published on the first page of the AWPGA publication at least 10 days prior to the date of the meeting. The notice shall state the purpose of the meeting, time, place and location. No other AWPGA business may be transacted at a “Special AWPGA Meeting”. A quorum constitutes 10% of the members in good standing.
The annual meeting of the newly elected Board shall be held each year in conjunction with the AWPGA National Specialty, if one is held, at a place date, and hour designated by the Board. If the National Specialty is not held, the President of the newly elected Board, within 45 days of the Annual Election shall designate the place, date and hour for the annual Board meeting. Other meetings of the Board of Directors shall be held quarterly or more often as needed. The meetings may be held either by teleconference or in person. Teleconference meetings will be initiated by the Secretary who will provide an agenda to each Board member. Items voted upon by teleconference shall be confirmed in writing within seven (7) days. Agenda items from the membership are to be directed to the Board Member in their area. The quorum for a Board meeting shall be a majority of the then members of the Board present. At the annual Board meeting, members who are present may be allowed to attend except when the Board goes into Executive Session. Special Board Meetings may be called by the President or Secretary upon receipt of a request in writing signed by two Board Members. The Secretary must notify all board members of a Special Board meeting and its purpose at least three (3) days prior to the meeting.
The AWPGA’s fiscal year shall begin on the 1st day of January and end of the 31st day of December. The AWPGA’s Official Year shall begin immediately at the conclusion of the election and shall continue through the next election. The elected Officers and/or Directors shall take office on the first day of September following the election and each retiring Officer shall turn over to his successor in office all properties and records relating to that office within 30 days after the election.
At the Annual Meeting or at a special meeting of the AWPGA, voting shall be limited to those members in good standing who are present at the meeting, except for the annual election of Officers and Directors and amendments to the breed standard, the Constitution and By-laws, and Delegate to the American Kennel Club which shall be by written ballot cast by mail. Member Clubs shall cast one vote on an issue presented at meetings by a designated member or by mail. The vote of a member club shall be certified by the member Club’s Secretary as expressing the majority opinion of the member club. Voting by proxy shall not be permitted. The Board of Directors may decide to submit other specific questions for decision of the members by written ballot cast by mail.
The election of Officers, Directors and Delegate to the American Kennel Club, who may but need not be a Director or Officer of the AWPGA, shall be conducted by secret ballot. The Board shall designate an independent accounting firm or an independent Parliamentarian Unit associated with the National Association of Parliamentarians, for use in balloting procedures, to send, receive, count and report the results of the balloting. The results of the balloting are to be reported to the Secretary who shall notify all candidates and the membership of the results. The candidates may be notified by telephone, e-mail, fax or mail. If e-mail is used a hard copy must be on file. The membership must be notified by the AWPGA publication or by mail within ninety (90) days. The results may be published on the AWPGA Web Site.
The nominated candidate receiving the greatest number of votes for each office shall be declared elected on September 1st. If any nominee is unable to serve at the time of the election for any reason such nominee shall not be elected and the vacancy so created shall be filled by the new Board of Directors in the manner provided by Article III, Section 3. In the event of a tie for any office or board position, the newly elected board will cause to be held a run-off election between the candidates that are tied. The ballots shall be prepared and mailed according to Article IV within ten (10) days. The Secretary will promptly notify the candidates of the results of the election. The membership will be notified in the next AWPGA Publication or mailed to the membership within 30 days whichever is closer.
No person may be a candidate in an AWPGA election that has not been nominated in accordance with these By-Laws. The Board of Directors shall appoint a nominating committee at the December Board Meeting consisting of one member from each region and one at large member, all being members in good standing, not more than one of whom may be a member of the current Board with the exception of the President who shall not serve on the Nominating Committee. The Secretary shall immediately notify the committee members of their selection. The Board shall name a Chair for the Committee and it shall be the Chair’s duty to call a committee meeting which shall be held on or before the 15th day of January. Any member(s) in good standing interested in serving in this capacity should have a minimum of 12 months membership in the AWPGA and submit their name to the Board in writing no later than Oct 1 for consideration to serve on this committee. This does not however obligate the Board to select the committee from only those names that have been submitted. The nominating committee may conduct its business in person, by mail, email, fax or teleconference. If email is used a hard copy must be on file.
A. The Committee shall nominate one candidate for each available Club Office or Regional Board position and for the Delegate to the American Kennel Club and secure the written acceptance of each person so nominated. They shall immediately report their nominations to the Secretary in writing, including the full name of each candidate and the name of the state in which they reside no later than the last day of February. Each nominated member should be required to submit a willingness to serve letter as well as a statement of qualifications (resume of experience limited to one page) for the proposed position. These statements should be included in the April issue of the AWPGA Publication and will be posted on the AWPGA Web Site.
B. Upon receipt of the Nominating Committee’s report, the Secretary shall forward the list of nominees to the Editor of the AWPGA publication who shall ensure they are published in the April edition of the AWPGA publication and also on the AWPGA Web Site.
C. Additional nominations may be made by mail to the Secretary by June 15th. The individual nominating the candidate shall include a petition signed by five members in good standing, a written statement (limited to 1 page) from the proposed candidate signifying his willingness to be a candidate and listing his qualifications for the position. This statement must be postmarked by June 15th. This qualification statement to be included by the Secretary when the ballot is mailed to the members. No person may be a candidate for more than one position (except for the additional position of Delegate). No person may hold office without one full year of membership in the AWPGA. No person may hold office without current or past ownership of a Wirehaired Pointing Griffon. No person may hold office that is not a permanent resident of the United States and currently residing in the United States.
D. If no valid additional nominations are postmarked on or before June 15th, the Nominating Committee’s slate shall be declared elected and no balloting will be required.
E. If one or more valid nominations are postmarked on or before June 15th the designated independent accounting firm or an independent parliamentarian unit associated with the National Association of Parliamentarians, for use in balloting procedures, shall on or before July 1st mail to each member in good standing as listed on the Club’s membership list as provided by the Secretary a ballot listing all of the nominees for each position in alphabetical order with the names of the states in which they reside together with a blank envelope and a return envelope addressed to the designated independent accounting firm or an independent parliamentarian unit associated with the National Association of Parliamentarians, for use in balloting procedures marked “Ballot” and bearing the name of the member to whom it was sent.
F. So that the ballots shall remain secret, each voter after marking their ballot, shall seal it in the blank envelope which in turn shall be sealed in the second envelope addressed to the designated independent accounting firm or the independent parliamentarian unit associated with the National Association of Parliamentarians, for use in balloting procedures, and mail it to the designated independent accounting firm or to the independent parliamentarian unit associated with the National Association of Parliamentarians, for use in balloting procedures. Ballots to be valid must be received by the designated independent accounting firm or the independent parliamentarian unit associated with the National Association of Parliamentarians, for use in balloting procedures on or before August 1st. The designated independent accounting firm or the independent parliamentarian unit associated with the National Association of Parliamentarians, for use in balloting procedures, shall first check the returned envelopes against the list of the members eligible to vote as provided by the Club’s Secretary prior to opening the outer envelope and removing the blank envelope containing the ballot. The independent accounting firm or the independent parliamentarian unit associated with the National Association of Parliamentarians for use in balloting procedures shall certify that the votes counted were from the envelopes returned by the members on the list of those eligible to vote as provided by the Club’s Secretary as well as the results of the voting which the Secretary will announce to the membership by September 1st. All ballots shall remain in the custody of the independent accounting firm or the independent parliamentarian unit associated with the National Association of Parliamentarians, for use in balloting procedures for a period of at least six (6) months after the election and then be destroyed by the independent accounting firm or the independent parliamentarian unit associated with the National Association of Parliamentarians, for use in balloting procedures.
G. Nominations cannot be made at the Annual Meeting or in any manner other than as provided in this section.
The Board may each year appoint a standing committee to advance the work of the AWPGA in such matters as Specialty Shows, Field Events, Hunting Tests, Annual Awards, Membership and other areas which may well be served by committees. Such committees, Special committees may also be appointed by the Board to aid it on particular projects.
Any committee appointed may be terminated by a majority vote of the full membership of the Board upon written notice to the appointees. The Board may appoint successors to those persons whose services have been terminated The Chairperson of the Committee shall present plans for work and special projects to the Board for approval and shall in no way spend more than the budget allows without first getting approval from the Board. If such approval is not obtained, the Chairman is solely responsible for the expense incurred. All committee chair people must present properly prepared and signed bills to the Treasurer to be presented for approval by the Board.
The Board may appoint individuals to serve in positions which essentially function as a committee of one, to such positions as Editor of the AWPGA Publication, Coordinator of Rescue, Membership Chairman, and Archivist/Historian. The job descriptions for such individuals and positions are to be added to the policies of the AWPGA as each is developed.
Any member, who is suspended from the privileges of the American Kennel Club, automatically shall be suspended from the privileges of the AWPGA for a like period.
Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the Breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $100.00 which shall be forfeited if such charges are not sustained by the Board or a committee following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting and the board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club or the breed. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club or of the breed, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date of a hearing by the board or a committee of not less than three members of the board, not less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by certified mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes,
The Board or Board Committee shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the Board or Board Committee may by a majority vote of those present reprimand (A written reprimand directed exclusively to the member may be somewhat detailed but an official (published) reprimand should only indicate that subsequent to a Board hearing “the member was officially reprimanded as a result of charges filed by the other member.”) or suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing or until the next Annual Meeting if that will occur after six months. And, if it deems that punishment is insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing Club meeting, which considers the recommendation of the Board or Board Committee. Immediately after the Board or Committee has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the decision and penalty, if any.
Expulsion of a member from the AWPGA may be accomplished only at the Annual Meeting with only AWPGA members in good standing present, following a Board Hearing and upon the Board’s recommendation as provided in Section 3 of this Article. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charge, specifications and evidence as provided, the Special Investigating Committee’s findings and the Board of Directors findings and recommendations, and shall invite the defendant, if present, to speak in his /her own behalf if the defendant wishes to do so. The meeting shall then vote by secret ballot on the proposed expulsion. An affirmative two-thirds (2/3) vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not upheld, the Board’s previous adjudication shall stand.
A. Amendments to the Constitution, By-laws, and the Breed Standard may be proposed by the Board of Directors or by written petition addressed to the Secretary, signed by twenty percent (20%) of the membership in good standing.
B. Amendments proposed by such petition shall be promptly (within three months) considered by the Board of Directors and must be submitted to the membership, with recommendations of the Board, for a vote. The Secretary shall forward the petition and Board recommendations to the Editor of the Club publication for publication in the next issue of the Club publication. A two-thirds (2/3) majority affirmative vote of those members returning ballots will constitute acceptance of the amendments.
No amendment to the Constitution and By-Laws or to the Standard of the Breed that is adopted by the AWPGA shall become effective until the Board of Directors of The American Kennel Club has approved it.
Upon receipt of approval by the American Kennel Club, the Secretary shall send written notification of the amendments to the Editor of the AWPGA’s publication. The Editor will publish the amendments in the next available issue with the direction that members amend their personal copies of the Constitution and Bylaws or Breed Standard as applicable.
The AWPGA may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the AWPGA, other than for purposes of reorganization whether voluntary or involuntary or by operations of law, none of the property of neither the Club nor any proceeds thereof or any assets of the AWPGA shall be distributed to any member of the AWPGA. After payment of the debts of the AWPGA, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
At Meetings of the Board of Directors, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
At Meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Robert’s Rules of Order, newly revised shall govern the AWPGA in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any other special rules of order the AWPGA may adopt.